Last Updated: 1st July 2025
Welcome to Virtual Notary SA! By accessing or using our website, https://virtualnotarysa.co.za/ (the “Site”), you agree to comply with and be bound by these Terms and Conditions (“Terms”). Please read these Terms carefully before using the Site.
1. Acceptance of Terms
By using the Site, you affirm that you are at least 18 years of age, or have obtained the consent of a parent or guardian to use this Site. If you disagree with any of these terms, please do not use the Site.
2. Services Provided
Virtual Notary SA provides online notarial and related services (“Services”). These services may include, but are not limited to, online document notarization, certification, and related legal services.
3. Account Registration
To use certain features of the Site, you may be required to create an account. You agree to provide accurate, current, and complete information during the registration process, and to update such information to maintain its accuracy.
4. User Responsibilities
You are responsible for maintaining the confidentiality of your account and password, and for all activities that occur under your account. You agree to immediately notify Virtual Notary SA of any unauthorized use or suspected breach of your account.
5. Payment
Payments for services provided on the Site are processed via secure payment methods. By making a payment, you agree to the charges for the Services you have selected.
6. Intellectual Property
All content on the Site, including logos, text, images, and software, is owned by or licensed to Virtual Notary SA and is protected by intellectual property laws. You may not use, reproduce, or distribute any content from the Site without prior written permission.
7. Limitation of Liability
Virtual Notary SA will not be held liable for any damages, losses, or other liabilities arising out of or related to the use of the Site or Services. You use the Site at your own risk.
8. Termination
Virtual Notary SA reserves the right to suspend or terminate your access to the Site at its sole discretion, including if you violate any of these Terms.
9. Governing Law
These Terms are governed by and construed in accordance with the laws of South Africa.
10. Changes to Terms
Virtual Notary SA reserves the right to modify or update these Terms at any time. You will be notified of any significant changes via the Site.
POPI Policy (Protection of Personal Information)
Last Updated: 1st July 2025
This policy explains how Virtual Notary SA collects, uses, and protects your personal information in compliance with the Protection of Personal Information Act (POPIA) of South Africa.
1. Collection of Personal Information
Virtual Notary SA may collect the following types of personal information:
- Identification Information: Your name, ID number, date of birth, etc.
- Contact Information: Your email address, phone number, and address.
- Payment Information: Credit card details, billing address, and other financial data.
- Document Information: Any documents uploaded for notarization purposes.
2. Use of Personal Information
Your personal information may be used for the following purposes:
- To process and complete your notarization request
- To communicate with you regarding your service requests
- To provide customer support
- To comply with legal obligations
3. Disclosure of Personal Information
Virtual Notary SA will not share your personal information with third parties, except as required by law or as necessary to complete the Services. This may include sharing your information with financial institutions, payment processors, or regulatory bodies.
4. Data Security
We take reasonable steps to protect your personal information from unauthorized access, disclosure, or destruction. This includes using encryption, secure servers, and other security measures.
5. Your Rights
You have the right to:
- Access your personal information
- Correct any inaccuracies in your personal information
- Request that we delete your personal information, subject to legal requirements
6. Cookies and Tracking
The Site may use cookies and other tracking technologies to enhance your user experience. These technologies help us analyze user behavior, improve the Site, and provide tailored content.
7. Retention of Personal Information
We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, unless required to retain it for legal reasons.
8. Changes to this Policy
We may update this POPI policy from time to time. Any changes will be posted on the Site, and the updated policy will be effective immediately.
9. Contact Information
If you have any questions or concerns about how we handle your personal information, or if you wish to exercise any of your rights, please contact us at:
- Email: info@virtualnotarysa.co.za
- Phone: 012 433 6436
- Address: 3rd Floor, Brooklyn Bridge, 570 Ferhsen Street, Steven’s House, Brooklyn, Pretoria